Google Play

PROPEL Health Malawi - Finance Manager

Published on 25.11.2022


Website :
Industries :
Services other
Job ads : See our Job Ads
Palladium is in the business of making the world a better place, and we believe that collaborative models and systemic approaches are the way to... read more

Job Ad & Profile Description

Position : PROPEL Health Malawi - Finance Manager

Project Overview And Role

Primary Duties and Responsibilities:

Position Description

The Finance Manager will support the PROPEL Health and is responsible for ensuring compliance with the Malawi government, donor, and company policies and procedures in the areas of finance

Budget, Accounting And Financial Management

  • Ensure all finances are managed in alignment with the Malawi government regulations, company and client’s financial policies and procedures
  • Liaise with project team in Malawi Office and HQ to prepare, review and revise project budgets and expenditure forecasts
  • Forecast project expenditures through field office, timely submit funds transfer requests (FTR) and manage cash flows in field office
  • Communicate and follow up with relevant suppliers, consultants, vendors, contractors, and staff with regards to invoices, payments, advances, or finances
  • Reconcile and review invoices for payments. Ensure necessary review, deliverables, and approvals before issuing payments. Write checks and issue payments
  • Ensure applicable tax withholding and deductions are taken care of as per the Malawi laws and regulations
  • Maintain up to date bank and petty cash account transaction records and supporting documentations
  • Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion. Prepare, review, and submit regular field vouchers and financial reports to HQ, as required. 
  • Collect bank statements for the bank accounts, review cash book, and reconcile the account
  • Review monthly financial reports and inform/update expenditure forecast/budget on regular basis
  • Prepare financial report as necessary and provide necessary financial support to the project. 
  • Responsible for entering all transactions into the internet banking system
  • Ensure field vouchers are prepared accurately, supporting documents are on file, and all transactions are coded in accordance with general ledger and project charge code(s)
  • Certify that all cleared cheques are in the filed bank statement. If a transaction has not cleared in the current period, ensure it is reflected as cleared in the next periods bank statement
  • Submit monthly end-of-the month bank statement to Treasury
  • Responsible for timely upload of the field voucher to Costpoint and SharePoint systems
  • Reconciliation of the petty cash account.  Ensure in-country project delivery team maintains up-to-date petty cash account transaction records and supporting documentation to submit to DC as required twice a month
  • Secure approvals in the delegation of authority (DOA) portal for all electronic payments made in Malawi
  • Any other budget, accounting and financial duties as assigned

Payroll & VAT

  • Manage employee salary administration according to Malawi laws, statutory requirements for income taxation, social security and other contributions, medical care, insurance, and other benefits
  • Ensure payroll is correctly calculated and that salaries and withholdings are paid on time
  • Process for applicable tax exemptions and VAT reimbursements during or after procurements
  • Ensure VAT reimbursement and supporting documentation are submitted to the Malawi Revenue Authority (MRA) on time
  • Any other payroll & VAT duties as assigned


  • Make sure all payroll, withholding, VAT reimbursement documents are on file for a future audit
  • Lead the project entity audit, and assist in any USAID audit (if required)
  • Any other audit duties as assigned. 
Required profile for job ad : PROPEL Health Malawi - Finance Manager


Required Qualifications

  • 5-8 years of work experience in finance with an international organization and USG-funded project experience
  • Thorough knowledge and understanding of professional accounting principles, theories, practices and terminology as well as principles and accepted procedures associated with USAID regulations is highly desirable
  • Previous experience in payroll, expense reporting, invoice processing and ensuring completeness, accuracy, and validity of accounting data of documents
  • Demonstrated familiarity with USG financial reporting and compliance requirements
  • Previous experience preparing project/company financial reporting (i.e., field vouchers), reconciling project/company bank statements, managing bank accounts, managing and monitoring petty cash, preparing payroll, tracking expenses according to budget, maintaining records to meet tax requirements including payroll, customs and Value Added Tax (V.A.T) taxes
  • Previous experience with workplan budgeting, budget monitoring, and forecasting
  • Demonstrated ability to work effectively in team-based environment, supervise a professional team and ability to
  • interact with a variety of technical, clinical, and other specialists
  • Strong written and verbal communications skills; fluent in English
  • Malawian nationals are strongly encouraged to apply for this role
Job criteria for job ad : PROPEL Health Malawi - Finance Manager
Job category :
Accounting, controlling, finance
Industries :
Associative activities
Social, public and human services
Employment type :
Permanent contract - Fixed-term contract
Region :
Blantyre - Central - Lilongwe - Mzuzu - Northern - Southern
Experience level :
5 to 10 years
Educational level :
Spoken language :
Number of Position(s) : 1
Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".

Share this offer with your network

Other jobs that might interest you

Senior Internal Auditor

29/11/22 | FHI 360

We are seeking a Senior Internal Auditor to join FHI 360’s Office of Compliance and Internal Audit (OCIA). As a Senior Internal Auditor, you will be part of a team that provides independent, objective assurance and services to FHI 360 to improve its opera ...

Region of : Blantyre - Central - Lilongwe - Mzuzu - Northern - Southern &...

Operations Director- USDA Malawi MTENGO


The Market Transitions to Enable New Growth Opportunities (MTENGO) project is a five year, USDA-funded project implemented by Winrock International in the Northern and Central regions of Malawi. MTENGO uses a farmer-first approach grounded in market incen ...

Region of : Blantyre - Central - Lilongwe - Mzuzu - Northern & Southern

Resource Mobilization and Partnership Specialist

05/11/22 | FAO

Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sus ...

Region of : Blantyre - Central - Lilongwe - Mzuzu - Northern & Southern