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Project Extension Officer

Published on 12.04.2021

Job Ad & Profile Description

Position : Project Extension Officer

To provide leadership in strengthening Community Based Financial Organizations (CBFOs) to have increased access to finance. The position will involve working directly with Community Facilitators and partners to increase in smallholders’ access to finance and financial services through enhancing the capacity of community based financial organization. This position will interact with similar positions in other teams to promote consistency throughout the project and organization. 75% of the working hours will be spent in the field.

Essential Character Traits:
Accountable, results oriented, good communication skills, proactive, flexible, team player and respectful.

Project Coordination and Management (40%)

  • Supervise project participants, Community Facilitators, partner organizations and local authorities in the implementation of field project activities.
  • Mobilize project participants CBFOs.
  • Build capacity of CBFOs in financial management, business management, marketing, governance and technology
  • Promote awareness and use of informal and formal financial products and services
  • Facilitate the transformation of Producer Savings Groups - PSGs into formal CBFOs
  • Awareness raising and sensitization of project and its scope and train Community Facilitators
  • Mobilize the community to engage in economic activities viable in their catchment area through training, coaching, exposure, and other innovative ways
  • Facilitate the mobilization, and documentation of Catalytic Leverage Funds – CaLF
  • Ensure the actualization of the Values-Based Holistic Community Development (VBHCD) and Financial Inclusion approaches in the project
  • Project activities are delivered on time and within budget and scope.
  • Submit quarterly status reports on the number of CBFOs whose organizational capacity development has improved.
  • All CBFOs are adequately trained in business and financial management, business/ enterprise development and planning.
  • CBFOs increased awareness, access to and use of informal and formal financial products and services.
  • Improved CBFOs capacities in Business set-up.
  • Producer Savings Groups transformed into formal CBFOs
  • Mobilized and documented CaLF
  • VBHCD and Financial Inclusion approaches integrated in all project interventions.

Project Planning, Monitoring, Evaluation and Reporting (40%)

  • Collaborate with the team to ensure integrated results-based project management
  • Monitor the execution of monthly work plans and report on progress
  • Assist MELs team in collecting project information for the project report, project database, case study development
  • Visit and monitor CBFOs to ensure their effective implementation, providing backstopping of partners as required
  • Ensure systematic documentation of successes and lessons learned for internal programmatic use and external sharing
  • Assess project implementation risk in the field and inform the Project Manager to design mitigation measures
  • Promote quarterly Participatory Self Review and Planning sessions in the CBFOs and exchange visits in collaboration with CFs
  • Good quality monthly, quarterly, semester and annual reports developed and submitted.
  • Project implementation effectiveness and efficiency achieved, and sustainability assured
  • Quarterly project status visits conducted among CBFOs.
  • Risks and issues are timely identified and reported for corrective action.

Representation and Stakeholder’s management (15%)

  • Representation of the project in the district
  • Identify partners in the field and nurture relationship with local authorities
  • Organize periodic meetings with district level stakeholders on project status
  • Participate in all routine planned partner and stakeholder meetings and events.Relationships with project partners at district level are regularly nurtured.

May perform other job-related duties as assign/requested (5%)

Required profile for job ad : Project Extension Officer
  • Diploma or Degree in Community Development, Agribusiness, Business Management or Economics or any related field. The candidate should also have at least one to three years of work experience. Other job-related education and/or experience may be substituted for all or part of these basic requirements.

Most Critical Proficiencies:

  • Strong project cycle management skills and financial management skills including planning, management of project budgets and reporting.
  • Basic knowledge of issues associated with poverty, hunger, and the environment
  • Basic knowledge of community development in principles and practices
  • Experience working with women and men smallholder farmers
  • Proven interpersonal and communication skills
  • Proven track record in generating innovative solutions in work situations: utilizing different and novel ways to deal with work problems and address opportunities
  • Fluency in both spoken and written English and Chichewa
  • Strong report writing skills

Essential Job Functions and Physical Demands:

  • Excellent organization skills including strong attention to detail
  • Computer proficient in word processing, spreadsheets, presentation tools, electronic mail and internet (Microsoft preferred)
  • Ability and willingness to work a flexible schedule
  • Ability and willingness to travel extensively and use a motorcycle.
  • Good interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people
  • Demonstrate honesty and integrity, and commitment to a high standard of accountability
  • Ability to foster and maintain a spirit of unity, teamwork and cooperation
  • Sensitivity in working with multiple cultures and beliefs, and to gender equity
Job criteria for job ad : Project Extension Officer
Job category :
Accounting, controlling, finance
Production, maintenance, quality
Industries :
Education, training
Services other
Social, public and human services
Temporary work, recruitment
Employment type :
Permanent contract
Region :
Blantyre - Central - Lilongwe - Mzuzu - Northern - Southern
Experience level :
Less than 2 years
Educational level :
Number of Position(s) : 4

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