Finance and Administration Officer

We are looking for Finance and Administration Officer  to join our client team.

Job Purpose:

• To support Malawi FETP as the lead on the Finance and Administration functions within the Program activities.

Key responsibilities:
The Finance and Administration Officer will work with the Resident Advisor (RA) to perform the following:
Administration

• Perform a variety of administrative and operational duties for the program;
• Provide logistical support for the program and to other program staff/stakeholders;
• Prepare and follow up on payment requisitions regarding various activities within the program.
• Maintain an accurate and detailed calendar of the various events, due dates, and schedules related to the assignments within the programs to ensure these activities occur as scheduled;
• In charge of receiving and distributing incoming and outgoing correspondences about the program;
• In liaison with the various program/project stakeholders, assist in drawing program activity plans and observe their executions as scheduled;
• As assigned, prepare orders for the purchase of materials, supplies and equipment upon approval; maintain records of transactions of the same;
• Attend meetings; take, transcribe and distribute minutes concerning the respective program as directed;
• Establish and maintain a variety of records and filing systems pertaining to areas of responsibility;
• In consultation with the immediate supervisor, make travel arrangements for various personnel under the program;
• Maintain records of program assets;
• Prepare and submit periodic project activity reports and updates which include but not limited to trips reports, weekly/monthly/quarterly updates.

Accounting:

• Review of financial documents to ensure accuracy of the information and compliance with the
• organization’s financial policies and procedures;
• Preparation of vouchers and entering transactions into the accounting system and/or excel ledgers;
• Assist in review of accountabilities submitted by staff/ and sub-recipients to ensure accuracy and
• completeness of the accountabilities;
• Participate in generation of monthly advance reports and submissions for review;
• Keep track of all advances to ensure accuracy of the advance balances and reconciliations;
• Take part in the review of petty cash transactions to ensure accuracy and completeness of
• documentation and that value for money was obtained before the approval;
• Ensure proper coding of all the expenditures done in line with the organization’s approved codes.

Deliverables:

• . Inception report with a detailed work plan for key activities to be implemented
• . Monthly technical reports highlighting progress on implementation of planned activities,

achievements, challenges, solutions, recommendations and activities planned for the next reporting
period.

• . Accountability reports for each completed activity

Application deadline: Friday May 20, 2022

Academic Qualifications and Experience:

• A Bachelor’s Degree in Finance and or Accounting or Business Administration with strong
• bias in Finance/Accounting and Administration or Management.
• A minimum of 2 years’ experience serving in a similar position in a reputable Organization.
• Chartered Membership to professional organizations and possession of relevant Chartered
• certifications is added advantage.

Desirable:

• Training in project management is desired advantage.
• Experience working with a variety of donor agencies.