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Finance and Administration Officer

Published on 01.07.2022


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Industries :
Associative activities
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Social, public and human services
Health, pharmacy, hospitals, medical equipment
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Job Ad & Profile Description

Position : Finance and Administration Officer

We are looking for Finance and Administration Officer  to join our client team.

Job Purpose:

  • To support Malawi FETP as the lead on the Finance and Administration functions within the Program activities.

Key responsibilities:
The Finance and Administration Officer will work with the Resident Advisor (RA) to perform the following:

  • Perform a variety of administrative and operational duties for the program;
  • Provide logistical support for the program and to other program staff/stakeholders;
  • Prepare and follow up on payment requisitions regarding various activities within the program.
  • Maintain an accurate and detailed calendar of the various events, due dates, and schedules related to the assignments within the programs to ensure these activities occur as scheduled;
  • In charge of receiving and distributing incoming and outgoing correspondences about the program;
  • In liaison with the various program/project stakeholders, assist in drawing program activity plans and observe their executions as scheduled;
  • As assigned, prepare orders for the purchase of materials, supplies and equipment upon approval; maintain records of transactions of the same;
  • Attend meetings; take, transcribe and distribute minutes concerning the respective program as directed;
  • Establish and maintain a variety of records and filing systems pertaining to areas of responsibility;
  • In consultation with the immediate supervisor, make travel arrangements for various personnel under the program;
  • Maintain records of program assets;
  • Prepare and submit periodic project activity reports and updates which include but not limited to trips reports, weekly/monthly/quarterly updates.


  • Review of financial documents to ensure accuracy of the information and compliance with the
  • organization’s financial policies and procedures;
  • Preparation of vouchers and entering transactions into the accounting system and/or excel ledgers;
  • Assist in review of accountabilities submitted by staff/ and sub-recipients to ensure accuracy and
  • completeness of the accountabilities;
  • Participate in generation of monthly advance reports and submissions for review;
  • Keep track of all advances to ensure accuracy of the advance balances and reconciliations;
  • Take part in the review of petty cash transactions to ensure accuracy and completeness of
  • documentation and that value for money was obtained before the approval;
  • Ensure proper coding of all the expenditures done in line with the organization’s approved codes.


  • . Inception report with a detailed work plan for key activities to be implemented
  • . Monthly technical reports highlighting progress on implementation of planned activities,

achievements, challenges, solutions, recommendations and activities planned for the next reporting

  • . Accountability reports for each completed activity

Application deadline: Friday May 20, 2022

Required profile for job ad : Finance and Administration Officer

Academic Qualifications and Experience:

  • A Bachelor’s Degree in Finance and or Accounting or Business Administration with strong
  • bias in Finance/Accounting and Administration or Management.
  • A minimum of 2 years’ experience serving in a similar position in a reputable Organization.
  • Chartered Membership to professional organizations and possession of relevant Chartered
  • certifications is added advantage.


  • Training in project management is desired advantage.
  • Experience working with a variety of donor agencies.
Job criteria for job ad : Finance and Administration Officer
Job category :
Accounting, controlling, finance
Industries :
Associative activities
Health, pharmacy, hospitals, medical equipment
Services other
Social, public and human services
Employment type :
Fixed-term contract
Region :
Experience level :
2 to 5 years
Educational level :
Spoken language :
Number of Position(s) : 1

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